by Petri Maatta

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Workplace Productivity Statistics

Do you want a complete renewal of the team culture, or do you need to improve your employees’ productivity? Then these workplace productivity statistics will help you make the adjustments right away!

Why is it important to understand these figures?

I’ll tell you why.

It’s because as a people manager, you need to be aware of:

  • CEOs and other executive leaders use their offices to drive productivity gains.
  • All the elements that might interfere with your team’s productivity.

You can learn a lot about what works and what doesn’t work for your team by studying it.

With this post, I want to take you step-by-step through the numerous aspects of your job that can significantly impact your productivity.

Then we’ll talk about everything we can do to overcome the most prevalent productivity problems.

If you must know

A team, an office, and a workplace are all built on the foundation of productivity.

There is no motive for an employee to work without it.

Did you know that Merriam-Webster’s dictionary defines being productive as “causing something to happen” and “producing results, benefits, or profits”?

On the other hand, a productive team does what it’s supposed to do. And if you look at data from the last decade, you’ll notice that productivity at work has been growing at a fantastic rate.

The U.S. Bureau of Labor Statistics claims that productivity has increased by 3% each year since 2011.

For those of you who are managers and think that productivity is something that can’t be quantified, I’d like to remind you that it’s critical to keep track of employee performance and productivity. Why? Because employees frequently overestimate their productivity levels.

According to the same study, according to a worldwide poll conducted by P.R. News, French and American employees believe they are almost 11 %age points more productive than they truly are.

Key Facts About Workplace Productivity Statistics

  • Businesses that use a unified communications phone system, on average, see a 52% improvement in workplace productivity, resulting in a 25% rise in earnings.
  • According to a recent TalentSEO survey, 89% of employees reported that having technology that aids them in completing their tasks effectively makes them happier at work.
  • According to Robert Half, listening to music at work helps employees be more productive by 70%.
  • According to Gallup’s State of the Local Workplace, approximately 80 % of employees are not engaged or actively disengaged, resulting in $7 trillion in lost productivity.
  • 56% of employees report more productivity when working off-site.
  • According to a report from Accenture, flexible working has the potential to boost the productivity of 64% of global business executives.

How Does Communication Affect Productivity?

How Does Communication Affect Productivity Workplace

Communication has a significant influence on productivity. Some leaders claim that good communication has molded their organization into a smoothly operating machine, while others claim it has a very detrimental impact on productivity.

When it comes to workplace communication, there are essentially two schools of thought: digital communication via emails and personal yet collaborative communication in the form of meetings.

Let’s talk about how emails and meetings affect employee productivity at work.

Let’s begin with:

1. Emails

Did you know that the average employee receives almost 120 emails each day? This is a fascinating statistic. Why? Because it implies that an employee must go through over 100 emails to discover a tiny fraction of what truly matters to them with their current work.

In 2020, emails will be seen as a waste of time. Even though there are instant messaging and task management applications to assist us, we continue to communicate using this completely antiquated method. Is it time to give up email for good?

To put your mind at ease, if you still have any, I’d like to share the following email productivity statistics:

  • Your employee spends more than half of his or her working day checking emails. According to The Washington Post, the average employee spends around 4.1 hours each day checking their inbox.
  • Employees worldwide despise email, and many regard reading and responding to emails as a waste of time. Approximately 96% of workers feel that this is a genuine concern that requires addressing.

2. Meetings

Another connection method has been reduced to an excuse for communication over the years. I don’t mean to imply that meetings are useless; rather, they have a tremendous potential to grow into something highly effective and results-oriented. However, there is little information on how to do so.

It’s important to note that meetings conducted without a plan or a set length frequently consume time and energy without meaningful outcomes.

For instance, did you know:

  • Teams spend upwards of 17.5 hours each week untangling the web of ineffective communication. This is unquestionably a true loss and demonstrates how important it is to maintain simple and well-referenced communications.
  • According to an Atlassian study, employees waste one hour per day on meetings on average. That equates to 30 hours each month and over 300 hours in a year.
  • According to the Harvard Business Review, meetings are harmful to management. While up to 15% of the team’s time is spent in meetings, middle management loses at least 35 % of their working time due to frequent meetings.
  • Aside from that, according to The Muse, a typical employee spends more than four hours each week preparing for those meetings.
  • Did you know that when you return to meetings without agendas, roughly 67% of them fail? This implies that you are losing time and money by having these meetings.

This is a sad fact: Communication is thought to impact productivity. When asked, 86 % of CEOs indicated that poor communication was the underlying source of all productivity-related difficulties.

Poor communication might be a major stumbling block when you’re trying to focus on team performance improvement at work. However, we may learn a lot from these communication statistics. These workplace productivity data regarding communication show that there is still a requirement for the following:

  1. A location where interactions can be documented.
  2. A planned meeting schedule is required.
  3. A set weekly timeframe for meetings.
  4. There’s nothing better than emails and meetings to keep track of all communication and project-related information in general.

I believe in using ProofHub to stay connected with my team. It’s a simple project management software tool that allows us to connect in one place and share information efficiently.

Work-Related Stress And Productivity

Work-Related Stress And Productivity

How does work related stress affect productivity?

Overworking is something we frequently overlook while going through our daily routines. Employees and leaders sometimes forget to take a break, resulting in exhaustion or potential burnout. And we don’t want that, do we?

However, you must be aware of work-related stress’s impact on both your professional and personal life.

Here are some figures to shed light on the subject:

  • Workplace tension lowers company productivity by 5% on average. This sort of stress may be caused by short deadlines, a shift in the work environment, or corporate rebranding.
  • Losing Sleep Stress has a significant impact on one’s sleep. This is unquestionably a big influence on employee productivity. According to the 2016 America insomnia survey, employees lose 11 productive days due to disrupted/missed sleep each year.
  • This lawsuit has been a long time coming, but it also has resulted in sleep deprivation for the plaintiff (and his attorneys). According to The Wall Street Journal, this situation may cost you up to $65 billion each year in lost profits.

The main idea behind all of this is that work stress should be a priority in your life. With the appropriate awareness and strong desire, it may be readily eliminated.

A leader must seek issues that can be addressed and processes that can be simplified for employees.

For example:

  1. You might relax your standards when it comes to deadlines.
  2. Bring in some flexibility on the schedule.
  3. Get the team automation tools to minimize repetition and monotony.
  4. Instead of writing reports, give attention to your staff and help them solve problems by hearing what they have to say.
  5. Keeping your team more goal-oriented and engaged is easier if you know how to use their passions and interests to get them motivated.
  6. Employees should be encouraged to follow their bosses’ examples and rejoice in their accomplishments.

Employee Engagement And Productivity 

Employee Engagement And Productivity

Did you know that a little thing, like providing your workers with an exciting workplace environment, influences how productive their team is?

Although this appears to be the case, a Gallup poll found it difficult to develop and manage a fully engaged workforce because 70% of your employees are disengaged during the typical workday.

Maybe that is why our work isn’t as productive as we would like. 

Here are some workplace productivity statistics to demonstrate how important team engagement is for overall productivity:

  • According to the Workplace Research Foundation, over 38% of highly engaged employees are also very productive.
  • According to a recent study, an engaged staff will give you a 202 % higher cumulative performance.
  • Employee engagement directly impacts employee happiness, which leads to higher productivity.

How do you plan to make your workplace more engaging and goal-driven? We usually do the following at ProofHub:

  1. Keep goals and milestones front and center using a project management software or platform.
  2. Having them participate in strategy meetings and brainstorming sessions will keep them involved.
  3. Keep the good thoughts coming by getting everyone together to work on old ideas and reconsider past blunders.

Workplace Productivity Stats With Remote Work

Over time, the concept of working remotely has unquestionably become a significant aspect of our existence. We have more flexibility in our work hours, greater comfort at home, and decreased commuting costs. Everything appears to be easier with remote work, right?

However, the debate continues — Is remote working a successful way to work? Despite its old reputation, remote work has been transformed into a sobering reality.

  • 75 % of remote employees like working from home since it is more convenient to be productive.
  • Every person has their motivation for choosing to work from home as a method to be productive. Still, flexible scheduling was cited by 53 % of remote workers as a significant element.
  • Even though almost three-quarters of respondents believe they will have a harder time finding workers in 2020, it’s logical to assume employers will be more inclined to hire them. In 2020, around 25% of businesses planned on moving 10% of their staff to permanent remote work jobs.

If we talk about work-related stress and remote work, you must know:

Employees see remote work as a safety net, which leads to a shift in behavior regarding tight deadlines, scheduling conflicts, and project confusion. It has been observed that telecommuters benefit from being at home since they may take a break from workplace anxiety, Monday gloom, and overall work stress.

  • Alongside improvements in stress levels and workplace productivity, remote work has also been discovered to impact several other elements, according to the Telework Week Survey conducted by PGi. While absenteeism decreased by 69%, workforce morale rose by 80% during one remote work period.
  • According to a Staples poll conducted in 2014, individuals like to work remotely because they get a lot of doing.

If we talk about time management and remote work, you must know:

Commuting hurts one’s job. The distance between home and work interferes with a person’s mind, not to mention that it depletes both the brain and body. According to the Office for National Statistics’ 2014 Commuting and Personal Well-being survey, daily commuters had low job satisfaction and happiness levels.

  • The study also claims that if a commuter switch to remote work, they may save 50 minutes to three hours every day.
  • Furthermore, according to the U.S. Department of Labor, over 600,000 employees in the United States have 90-minute daily commutes, which has a significant influence on their job productivity.

Does Productivity Go Hand-in-hand With Technology?

According to a Finances Online study, the answer appears to be no. The following are some of the disadvantages of technology, as mentioned in the article:

  • Over the past few years, productivity levels have risen by just 1% due to lightning-quick internet on every employee’s phone.
  • According to the poll, about 65% of employees admit to doing non-work-related things on the internet during working hours.
  • Because of the absence of a traditional means of communication, the typical employee spends approximately 13 hours per week reading their emails.
  • The study claims that the average employee devotes 20 hours a week to online activities, with 5 of those hours spent on non-work-related websites.
  • Even more terrible news is that the typical smartphone user checks their phone 150 times every day. And as a result of this, workplace efficiency appears to be significantly reduced.

You may keep your team engaged by using technology that can truly accomplish this. And you may do so with technology that can help you boost employee performance. You must utilize automation solutions and communication platforms that allow your personnel to remain on the same platform, always connected and continuously striving towards their common objectives.

How To Use Technology In Your Favor For Better Productivity

So the research shows that combining technology with job responsibilities isn’t a good idea. What if I told you, though, that your workplace employs the wrong sort of technology?

We firmly trust ProofHub to handle our paperless accounting process because we believe in using technology that makes it simpler and less time-consuming. This is precisely why we entrust ProofHub with the responsibility of:

  1. Communicating effectively
  2. Employee engagement
  3. Commemorating victories
  4. Keeping everyone focused on the ultimate goal
  5. Managing roles and responsibilities

Using project management software is all about removing time-consuming, ineffective activities with more worthwhile ones and saying goodbye to distractions.

Here’s how a project management software can assist you with automating your business processes:

  • The team has a streamlined process in which they are always aware of their next duties.
  • However, this isn’t restricted to just quick-on-the-draw freelancers. With a wonderful interface and simple settings, ProofHub is straightforward for even the most inexperienced users. The chat feature lets you talk with the team and answer any questions immediately.
  • If you’re looking for a way to communicate securely with your clients and staff, you should consider these services. They provide a place where you can exchange information and share files immediately without the hassles of email chains.
  • Platforms for project management software provide a simple integration that eliminates confusion and allows the team to be on the same page.
  • Employee performance management and task status are two benefits of using a tracking system.

The Final Word

Productivity is ever-changing. It moves from one person to the next, from one leader to a team, and so on in the business world.

However, it can only flow when someone, usually a manager or supervisor, keeps an eye on performance and looks for roadblocks and challenges along the way.

I’m happy to share this, which enables the company’s continual growth.

I hope you found these productivity statistics and all of the elements that contribute to team success and those that might impede productivity informatively.


petri maatta, CEO
Petri Maatta

Petri Maatta is a photographer, filmmaker, and webdesigner who has been working for over 20 years in the creative industry. Fascinated by manifesting for business reasons, Petri was determined to find out what it took to create success. He started his career with seven years of business failures before he found success by learning about manifesting from a mentor with a Fortune 500 company. Today Petri shares his knowledge through DreamMaker courses designed to help people change their businesses and lives while living on their terms.

Read more About us or read My Story.


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